Addresses for Flier Mail-out due Saturday 1/26

Dear Understanding HST Families,
As explained at the parent meeting, we REALLY need people to participate in our flier mail-out campaign. Please follow the instructions below to enter in addresses or update/edit addresses.
The cost of stamps is going up 5 cents on Sunday so *we’d like to buy all the stamps for the flier mail-out on Saturday.* PLEASE get your addresses done so we know how many to buy.
Many thanks & blessings, Marilyn
FLIER MAIL-OUT ADDRESSES –
– This is our ONE marketing campaign. We need everyone to participate to achieve our ticket selling goals. – A detailed explanation of this marketing campaign will be sent out in a separate email. – The link to input addresses is: hstfamilies.org/services/mailout.php – NOTE: you will have to sign-in. *Your user name is the email address you are receiving HST emails on.* – If you don’t know your password – click on the blue “Click Here” to reset it. – If you are still having trouble getting in – please reply to this email and we’ll get it fixed.

Flier Addresses due Fri., Jan 25 at midnight

Dear Understanding HST Families,
As explained at the parent meeting, we REALLY need people to participate in our flier mail-out campaign. Please follow the instructions below to enter in addresses or update/edit addresses.
*FLIER MAIL-OUT ADDRESSES* – Deadline is THIS Friday, Jan. 25 at midnight
– This is our ONE marketing campaign. We need everyone to participate to achieve our ticket selling goals. – A detailed explanation of this marketing campaign will be sent out in a separate email. – The link to input addresses is: hstfamilies.org/services/mailout.php – NOTE: you will have to sign-in. *Your user name is the email address you are receiving HST emails on.* – If you don’t know your password – click on the blue “Click Here” to reset it. – If you are still having trouble getting in – please reply to this email and we’ll get it fixed.
*I’ve **attached two documents that will help you understand HST’s only marketing campaign. * We will produce a beautiful flier that has all the info about our six shows. We will stuff, address, and stamp envelopes with the flier and a personalized letter (see the sample that is attached). *This campaign makes it very easy to sell your prepaid tickets because people will contact you*!
The second attachment has detailed instructions about how to input addresses and/or edit them. Note: The goal is to input as many addresses as possible. Don’t worry if someone else could be sending a flier to a particular family. Our software will send only one flier but the letter will list ALL the families who are inviting that family (which will make it very hard for them not to come!).
Blessings, Marilyn

Volunteer Job Links – form due 1/25 (postmark)

Dear Understanding HST Families,
Volunter Hour Report Forms are due (postmarked Jan. 25 – next Friday). The form is attached. Here are the links to find volunteer jobs.
THEATER JOBS – It is essential that we fill ALL theater jobs to safely manage our shows.
– ALL families are required to do 2 hours of volunteer work at the theater. Backstage jobs listed on Sign-up Genius’s do fulfill this requirement. However, we will need families to go “above and beyond” to get all the slots filled. – Please remember that the hours you earn are not always equal to the hours you are at the theater because the time actually working may be 1/2 hour before the show starts and then during intermission. Please pay attention to the hours earned and sign up for jobs that together earn you a total of 2 hours or more. – Link for volunteer jobs: hstfamilies.org/services/vol_job_signup.php – NOTE: you will have to sign-in. Your user name is the email address you are receiving HST emails on. – If you don’t know your password – click on the blue “Click Here” to reset it.
Admin Jobs – there are 4 tabs at top (House Managers please sign up online) www.signupgenius.com/go/20f0549aea72ca1fa7-2018
Marketing Jobs – There will a sign-up sent out by tomorrow for Ad Solicitation.
Set & Transport – You no longer need a van or truck to help with transport. Captains please sign up online. www.signupgenius.com/tabs/2367edb04aeccefc17-settransport
Costume Team – five tabs. Please consider helping with Costume prep for your child’s show (it’s an easy but much needed way to go above & beyond) www.signupgenius.com/go/20f0549aea72ca1fa7-costume2
Many thanks & blessings, Marilyn

Broadway Choir starts NEXT Week – Jan. 25

Dear Understanding Broadway Choir,
Broadway Choir starts NEXT week. Your class list is attached if you are want to try to figure out carpools. The Family Directory has addresses with zip codes.
Please plan to be in the building, checked-in, and upstairs by 10:45am so the class can get started on time. Blessings, Mrs. Mullan

Non-HST sponsored Father/Daughter Dance

HST sponsoring parent – Kirsten Marchand klmarchand@gmail.com.
Who: K-8th graders and their fathers
When: Saturday, January 26th, 7:00-9:00 p.m.
Where: Mother of God gymnasium (20501 Goshen Rd., Gaithersburg, 20879)
What: Tropical Luau Father Daughter Dance, $20 at the door (we will extend the prepaid discount if families email notice and postmark by Tuesday, 1/22)

Acting A & B – Makeup Workshop Sheets to print

Dear Understanding HST Acting Families,
Please print the attached instructions for the Make-Up workshop and bring with you when you are having your makeup class:
Acting A – tomorrow (Jan. 18) Note – tomorrow is also Mandatory Ticket Mtg. from 10am to Noon. Acting B – Jan. 25 – this session is open to all Acting parents since you are probably putting on your child’s make-up.
Blessings, Mrs. Mullan

Ticket Forms

Dear Understanding HST Families,
Normally we do not send out the specialty ticket forms via email. For one thing – they are confusing and overwhelming so it is better to just talk people through them at the meeting. The second reason however is that we have wanted to reward the people who are able to honor “mandatory” and come to the meeting. We ARE a family friendly organization and we ARE Christian principled, so we understand that “life happens.” *Exemptions are always given for emergencies and uncontrollable circumstances. We also don’t fine parents unless they miss two “mandatory meetings” because we realize that sometimes the “life happens” is simply human forgetfulness due to busy schedules and stressed lives. * So, our reasoning for only handing out specialty ticket forms and accepting these forms at the mandatory meeting was that we want be understanding of “life happens” AND reward those who jump through hoops to attend the meeting.
*This year, we are making an exception to this reward concept because of the conflict with the March for Life. * My survival of HST’s hectic schedule depends on major projects not overlapping. Thus getting the ticket meeting done the 2nd Friday we are back is essential for getting all the rest of the production pieces done that are still ahead. *Having researched future published dates for this march, this conflict will not happen again for the next 3 years*.
For the purpose of clarity, I wish to state that HST is not advocating for this march because our 501(c)(3) status depends on us not being involved in lobbying for any political or religious cause. We ARE allowed to have a mission statement that says we are a Christian-principled organization. As such, we work hard to model Christian love, acceptance, and support of our families. Therefore,* I would be making this same decision to send forms out early if there was a different march that our families wished to support. *
Finally, I want to be clear that* HST will still enforce our policies*.
– Parents who missed the September parent meeting and miss this Friday’s meeting as well, will be assessed a $50 fine. (Unless they have an emergency or uncontrollable circumstance.) – Students who have already used their one excused absence who miss this Friday will be assessed the $100 fine. (Unless they have an emergency or uncontrollable circumstance.)
With all that explained, let me now explain the attached ticket forms.
– There are 2 styles of *Ticket Tracke*r forms. These are VERY helpful for keeping track of your tickets and the people you sell tickets to. – I am not sure if anyone prefers the “Combined” form anymore (it was our 1st attempt at a ticket tracker) because it tends to be a bit confusing. – The “Specialty” and “Discount” ticket trackers are very straightforward and easy to understand. We’ll have copies of these at the meeting. – *Prepaid Ticket Form *- you have prepaid for 10 tickets to every show you have children performing in. You can select how those are distributed. Not filling out this form means that we will process your prepaids with the default (this is listed on the form). – *Student Section Form* – these are super-discounted $10 ticket available to our students and sibling (who meet age requirement). We allow our students to sit together in the front rows as a way of supporting each other. It also makes attending the show a lot more fun. (You need ONE form for EACH child.) – *Season Ticket Form* – you can get the super discounted price of $10/ticket if you purchase season ticket packages. HST does not care if the same person uses the tickets in one package. We care about having great audiences for our performers and keeping tuition down by selling tickets, so families are welcome to purchase these discounted tickets and “share” them between family members. – *Donor Ticket Form *- This form is the most confusing because there are different benefits for different levels of donations. I will wait & explain it at the mtg. – What is *missing from this group of forms is the* *Discount Ticket Form* which will you will use for all the ticket orders you sell to friends and family. We do not send this form out until after we have processed all the specialty tickets (to avoid confusion). This form will be emailed on Jan. 28th. All presale tickets are $12 per ticket. The at-the-door price is $15 per ticket. (We do not have discounted student/senior rates because our tickets are already discounted.)
If you will not be at the parent meeting you can fill out your forms and write a check for any new purchased tickets (*we can take one check for all tickets ordered even if they are different categories*).* You need to give your forms/check to someone who is coming to the meeting *because *we will NOT accept these forms at any time other than the parent meeting.*
Blessings, Marilyn PS – Next year we will go back to NOT sending ticket forms out before the meeting. This is just for this year.