Dear Understanding HST Families,
Normally we do not send out the specialty ticket forms via email. For one thing – they are confusing and overwhelming so it is better to just talk people through them at the meeting. The second reason however is that we have wanted to reward the people who are able to honor “mandatory” and come to the meeting. We ARE a family friendly organization and we ARE Christian principled, so we understand that “life happens.” *Exemptions are always given for emergencies and uncontrollable circumstances. We also don’t fine parents unless they miss two “mandatory meetings” because we realize that sometimes the “life happens” is simply human forgetfulness due to busy schedules and stressed lives. * So, our reasoning for only handing out specialty ticket forms and accepting these forms at the mandatory meeting was that we want be understanding of “life happens” AND reward those who jump through hoops to attend the meeting.
*This year, we are making an exception to this reward concept because of the conflict with the March for Life. * My survival of HST’s hectic schedule depends on major projects not overlapping. Thus getting the ticket meeting done the 2nd Friday we are back is essential for getting all the rest of the production pieces done that are still ahead. *Having researched future published dates for this march, this conflict will not happen again for the next 3 years*.
For the purpose of clarity, I wish to state that HST is not advocating for this march because our 501(c)(3) status depends on us not being involved in lobbying for any political or religious cause. We ARE allowed to have a mission statement that says we are a Christian-principled organization. As such, we work hard to model Christian love, acceptance, and support of our families. Therefore,* I would be making this same decision to send forms out early if there was a different march that our families wished to support. *
Finally, I want to be clear that* HST will still enforce our policies*.
– Parents who missed the September parent meeting and miss this Friday’s meeting as well, will be assessed a $50 fine. (Unless they have an emergency or uncontrollable circumstance.) – Students who have already used their one excused absence who miss this Friday will be assessed the $100 fine. (Unless they have an emergency or uncontrollable circumstance.)
With all that explained, let me now explain the attached ticket forms.
– There are 2 styles of *Ticket Tracke*r forms. These are VERY helpful for keeping track of your tickets and the people you sell tickets to. – I am not sure if anyone prefers the “Combined” form anymore (it was our 1st attempt at a ticket tracker) because it tends to be a bit confusing. – The “Specialty” and “Discount” ticket trackers are very straightforward and easy to understand. We’ll have copies of these at the meeting. – *Prepaid Ticket Form *- you have prepaid for 10 tickets to every show you have children performing in. You can select how those are distributed. Not filling out this form means that we will process your prepaids with the default (this is listed on the form). – *Student Section Form* – these are super-discounted $10 ticket available to our students and sibling (who meet age requirement). We allow our students to sit together in the front rows as a way of supporting each other. It also makes attending the show a lot more fun. (You need ONE form for EACH child.) – *Season Ticket Form* – you can get the super discounted price of $10/ticket if you purchase season ticket packages. HST does not care if the same person uses the tickets in one package. We care about having great audiences for our performers and keeping tuition down by selling tickets, so families are welcome to purchase these discounted tickets and “share” them between family members. – *Donor Ticket Form *- This form is the most confusing because there are different benefits for different levels of donations. I will wait & explain it at the mtg. – What is *missing from this group of forms is the* *Discount Ticket Form* which will you will use for all the ticket orders you sell to friends and family. We do not send this form out until after we have processed all the specialty tickets (to avoid confusion). This form will be emailed on Jan. 28th. All presale tickets are $12 per ticket. The at-the-door price is $15 per ticket. (We do not have discounted student/senior rates because our tickets are already discounted.)
If you will not be at the parent meeting you can fill out your forms and write a check for any new purchased tickets (*we can take one check for all tickets ordered even if they are different categories*).* You need to give your forms/check to someone who is coming to the meeting *because *we will NOT accept these forms at any time other than the parent meeting.*
Blessings, Marilyn PS – Next year we will go back to NOT sending ticket forms out before the meeting. This is just for this year.